Xero integrations / Bills and receipts / ApprovalMax
ApprovalMax + Xero
ListedFacts verified 13 Nov 2026
ApprovalMax adds approval workflows to Xero bills, purchase orders, sales invoices and credit notes, syncing them in both directions. Bill-to-PO matching, sales quotes and manual journals need the Advanced plan or higher. Prices start at £35.90, A$69.20 or US$50 a month per organisation, billed yearly.
| Works with Xero plan | Not reported |
|---|---|
| Regions | AU, CA, IE, NZ, SG, ZA, UK, US |
| Syncs | 11 of 11 data types checked |
| Price | From £35.90 · A$69.20 · US$50 · NZ$74.20 a month |
| Setup | Not reported |
| AI agents | Not reported |
| Facts last verified | 13 Nov 2026 |
| Best for | Finance teams that need multi-step approval before bills and purchase orders reach Xero |
What syncs between ApprovalMax and Xero?
| Fact | Direction | Frequency | Detail | Source |
|---|---|---|---|---|
| ApprovalMax supports bills on Xero. Bill approval is in every plan; the Xero listing groups bills under invoices | Supported | Not documented | - | [s2] |
| ApprovalMax syncs purchase orders with Xero in both directions. | Two-way | Not documented | - | [s1] |
| ApprovalMax syncs invoices with Xero in both directions. | Two-way | Not documented | - | [s1] |
| ApprovalMax syncs credit notes with Xero in both directions. | Two-way | Not documented | - | [s1] |
| ApprovalMax syncs contacts with Xero in both directions. | Two-way | Not documented | - | [s1] |
| ApprovalMax supports quotes on Xero. Sales quote approval is on the Advanced and Premium plans | Supported | Not documented | - | [s2] |
| ApprovalMax supports manual journals on Xero. Manual journal approval is on the Advanced and Premium plans | Supported | Not documented | - | [s2] |
| ApprovalMax pulls chart of accounts from Xero. | Xero → App | Not documented | - | [s1] |
| ApprovalMax pulls tracking categories from Xero. | Xero → App | Not documented | - | [s1] |
| ApprovalMax pulls tax rates from Xero. | Xero → App | Not documented | - | [s1] |
| ApprovalMax pulls items and products from Xero. | Xero → App | Not documented | - | [s1] |
What does ApprovalMax not do with Xero?
- Bill-to-PO matching is only on the Advanced and Premium plans. moderate [s2]
- Batch payment verification is only on the Premium plan. minor [s2]
- Since August 2026 the price depends on plan type and plan size: Small, Medium or Large covers 100, 300 or 500 approved documents a month, and documents over the allowance are charged per document. minor [s2][s3]
- Monthly billing costs more; annual billing is 17% cheaper. minor [s2]
- ApprovalMax Capture is listed as available in the UK. minor [s1]
How much does ApprovalMax cost?
- ApprovalMax's Standard plan costs A$69.20 a month in Australia, £35.90 in the UK, NZ$74.20 in New Zealand and US$50 in the US (Small size (up to 100 approved documents a month), per organisation, billed yearly), excluding tax. [s2]
- ApprovalMax's Advanced plan costs A$114.20 a month in Australia, £59.20 in the UK, NZ$121.70 in New Zealand and US$82.50 in the US (Small size, per organisation, billed yearly; adds bill-to-PO matching and journal approvals), excluding tax. [s2]
- ApprovalMax offers a 14-day free trial. [s1][s2]
| Plan | GBP | AUD | USD | NZD | Billing |
|---|---|---|---|---|---|
| Standard Cheapest plan with the Xero integration | £35.90 | A$69.20 | US$50 | NZ$74.20 | monthly, Small size (up to 100 approved documents a month), per organisation, billed yearly |
| Advanced | £59.20 | A$114.20 | US$82.50 | NZ$121.70 | monthly, Small size, per organisation, billed yearly; adds bill-to-PO matching and journal approvals |
| Premium | £80 | A$153.40 | US$111.70 | NZ$164.20 | monthly, Small size, per organisation, billed yearly; adds batch payment verification and the public API |
What do you need to use ApprovalMax with Xero?
- ApprovalMax works with Xero in AU, CA, IE, NZ, SG, ZA, UK and US. [s1]
- ApprovalMax is listed in the official Xero marketplace. [s1]
- The Xero App Store listing also names Hong Kong, Indonesia, Malaysia, the Philippines and a Global region.
Is ApprovalMax safe to connect to Xero?
Not reported. ApprovalMax has not yet published connection-safety facts. Vendors can add them free.
Can AI agents use ApprovalMax?
Not reported.
Sources
- ApprovalMax on the Xero App Store (UK) (marketplace listing, retrieved 13 Nov 2026)
- ApprovalMax for Xero pricing (vendor pricing, retrieved 13 Nov 2026)
- ApprovalMax blog: We've changed the way we charge (changelog, retrieved 13 Nov 2026)
Change log
- 13 Nov 2026: Record created from public sources (pilot batch)
Cite this page: Lode (trylode.io), "ApprovalMax + Xero", facts verified 13 Nov 2026. https://trylode.io/xero/approvalmax/
Machine-readable: JSON. Spot an error? Send a correction.
Work at ApprovalMax? Claim this page free to correct facts and add connection-safety details.
Machine-readable: JSON. Spot an error? Send a correction.
Work at ApprovalMax? Claim this page free to correct facts and add connection-safety details.