Xero integrations / Compare
ApprovalMax vs Lightyear for Xero
Where do they differ?
- ApprovalMax syncs invoices with Xero in both directions. Lightyear sends invoices to Xero.
- ApprovalMax syncs credit notes with Xero in both directions. Lightyear sends credit notes to Xero.
- ApprovalMax pulls tax rates from Xero. Lightyear syncs tax rates with Xero in both directions.
- ApprovalMax pulls tracking categories from Xero. Lightyear syncs tracking categories with Xero in both directions.
- Cheapest monthly plan: ApprovalMax US$50, Lightyear US$199, excluding tax.
- Setup: ApprovalMax takes about Not reported; Lightyear takes about Not reported.
Side by side
| ApprovalMax | Lightyear | |
|---|---|---|
| Invoices | Two-way | To Xero |
| Credit notes | Two-way | To Xero |
| Quotes | Yes | - |
| Bills | Yes | - |
| Purchase orders | Two-way | - |
| Contacts | Two-way | Two-way |
| Items and products | From Xero | From Xero |
| Tax rates | From Xero | Two-way |
| Tracking categories | From Xero | Two-way |
| Chart of accounts | From Xero | From Xero |
| Manual journals | Yes | - |
| Price from (GBP) | £35.90 | Not reported |
| Price from (AUD) | A$69.20 | Not reported |
| Price from (USD) | US$50 | US$199 |
| Price from (NZD) | NZ$74.20 | Not reported |
| Regions | AU, CA, IE, NZ, SG, ZA, UK, US | AU, CA, IE, NZ, SG, ZA, UK, US |
| Minimum Xero plan | unknown | unknown |
| Setup | Not reported | Not reported |
| Known limitations | Bill-to-PO matching is only on the Advanced and Premium plans (moderate) Batch payment verification is only on the Premium plan (minor) Since August 2026 the price depends on plan type and plan size: Small, Medium or Large covers 100, 300 or 500 approved documents a month, and documents over the allowance are charged per document (minor) Monthly billing costs more; annual billing is 17% cheaper (minor) ApprovalMax Capture is listed as available in the UK (minor) | Only users with Export permission in Lightyear can sync approved data to Xero (minor) An extra monthly fee may apply depending on accounting integration requirements (minor) |
| Vendor status | Listed | Listed |
| Facts verified | 13 Nov 2026 | 14 Nov 2026 |
No winner is declared: which is better depends on what you need. Every fact links to its sources on each app's page.